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BYLAWS
OF THE
Midwest Pond and Koi Society
ARTICLE I
PURPOSE OF
THE SOCIETY
FOR THE BETTERMENT
AND EDUCATION OF THOSE INTERESTED IN WATER GARDENS,
AND/OR KOI, AND/OR ORNAMENTAL FISH; THROUGH THE EXCHANGE
OF INFORMATION, EXHIBITION, WORKSHOPS, SEMINARS, TOURS,
AND INTERACTION WITH OTHER SIMILAR GROUPS.
ARTICLE II
MEMBERSHIP
AND DUES
SECTION 1
ANY PERSON,
FAMILY, OR CORPORATION THAT HAS INTEREST IN PONDS
AND/OR ORNAMENTAL FISH AS EXPRESSED IN ARTICLE I SHALL
BE ELIGIBLE FOR MEMBERSHIP AND WILL BECOME A MEMBER
UPON PAYMENT OF ANNUAL DUES.
SECTION 2
MEMBERSHIP
DUES ARE TO BE PAID ANNUALLY. MEMBERSHIP WILL RUN
FROM JANUARY 1ST TO DECEMBER 31ST EACH YEAR. DUES
FOR ALL NEW MEMBERS WILL BE $25.00/FAMILY MEMBERSHIP.
RENEWAL OF DUES WILL BE $20.00 ANNUALLY IF RENEWAL
IS PAID PRIOR TO MARCH 1 OF THE YEAR IN WHICH THEY
ARE DUE. ON OR AFTER MARCH 1, ALL RENEWALS RAISE TO
$25.00/FAMILY MEMBERSHIP AND $25.00 FOR A CORPORATE
OR BUSINESS MEMBERSHIP.
ARTICLE III
RIGHTS OF
MEMBERSHIP
MEMBER IN GOOD
STANDING SHALL RECEIVE A MEMBERSHIP CARD AND COPY
OF THE BY-LAWS. A MEMBER HAS THE RIGHT TO ATTEND ANY
CLUB MEETING OR CLUB ACTIVITY. MEMBERS ALSO HAVE THE
RIGHT TO ATTEND THE ANNUAL POND WALK FREE OF CHARGE
AND RECEIVE THE CLUB NEWSLETTER. MEMBERS HAVE THE
RIGHT AND ARE ENCOURAGED TO PARTICIPATE IN THE SOCIETY
COMMITTEES.
ARTICLE IV
MEETINGS
SECTION I
MEETINGS WILL
BE HELD ON THE THIRD FRIDAY OF EVERY MONTH EXCEPT
FOR NOVEMBER AND DECEMBER. THE EXECUTIVE BOARD WILL
ESTABLISH MEETING PLACE AND TIME. MEETING DATE MAY
BE CHANGED BY THE EXECUTIVE BOARD. MEMBERS WOULD BE
NOTIFIED OF CHANGE BY MAIL ONE WEEK BEFORE MEETING.
SECTION 2
THE EXECUTIVE
BOARD WILL DETERMINE THE AGENDA FOR THE NEXT MEETING.
SECTION 3
THE EXECUTIVE
BOARD SHALL MEET PRIOR TO REGULAR CLUB MEETINGS.
ARTICLE V
MINUTES
MINUTES SHALL
BE TAKEN AT ALL MEETINGS BY THE SECRETARY OR SOMEONE
APPOINTED BY THE SECRETARY IN HIS OR HER ABSENCE.
MINUTES WILL BE KEPT BY ALL COMMITTEES AND WILL BE
THE RESPONSIBILITY OF THE CHAIRPERSON IN CHARGE OF
SAID COMMITTEE. COPIES OF ALL MINUTES WILL BE KEPT
BY THE SECRETARY AND ARE AVAILABLE UPON REQUEST TO
ANY AND ALL MEMBERS.
ARTICLE VI
RECORDS OF
THE SOCIETY
ALL RECORDS
OF THE SOCIETY ARE THE SOLE PROPERTY OF THE SOCIETY.
UNAUTHORIZED USE OF SAID RECORDS IS STRICTLY PROHIBITED.
ALL CURRENT RECORDS WILL BE KEPT BY THE SECRETARY.(CURRENT
MEANING LESS THAN ONE YEAR OLD) OLDER RECORDS SHALL
BE KEPT BY THE SOCIETY HISTORIAN. RECORDS ARE DEFINED
AS ANY DOCUMENT, PICTURE, TAPE, OR VIDEO THAT WAS
PRODUCED BY OR FOR THE SOCIETY OR PERTAINS TO THE
SOCIETY.
ARTICLE VII
OFFICERS
SECTION 1
— EXECUTIVE BOARD
THE EXECUTIVE
BOARD SHALL BE MADE UP OF THE FOLLOWING OFFICERS: PRESIDENT,
VICE PRESIDENT, TREASURER, Recording SECRETARY, Communicating
Secretary, EXECUTIVE COMMITTEE CHAIRMAN, AND EIGHT DIRECTORS.
THESE OFFICERS WILL SERVE A TERM OF TWO YEARS WITH THE
FOLLOWING EXCEPTION. ANY PERSON ELECTED FOR THE 1994
YEAR TO THE FOLLOWING OFFICES: VICE PRESIDENT, TREASURER,
AND HALF THE DIRECTORS, SMALL SERVE ONLY A ONE YEAR
TERM. THE DIRECTORS THAT WILL BE SERVING A ONE YEAR
TERM WILL BE DETERMINED BY A LOTTERY.
SECTION 2
— VACANCIES
IN THE EVENT
OF A VACANCY ON THE EXECUTIVE BOARD. THE BOARD SHALL
BY A MAJORITY VOTE APPOINT A MEMBER TO FILL THE VACANCY.
THIS PERSON WILL PERFORM ALL DUTIES OF THE OFFICE
UNTIL THE NEXT SCHEDULED ELECTION.
SECTION 3
— NOMINATIONS
ANY MEMBER
IN GOOD STANDING MAY BE NOMINATED FOR ANY OFFICE.
NOMINATIONS SHALL BE SUBMITTED IN WRITING TO THE SECRETARY
ON OR BEFORE THE SEPTEMBER MEETING. A LIST OF NOMINEES
WILL BE PUBLISHED AND DISTRIBUTED TO THE GENERAL MEMBERSHIP
BEFORE THE OCTOBER MEETING.
SECTION 4
— ELECTIONS
ELECTIONS SHALL
BE HELD AT THE OCTOBER MEETING. THE ELECTION SHALL
BE BY SECRET BALLOT OR BY A SHOW OF HANDS. A LOTTERY
WILL BE CONDUCTED BY THE SECRETARY AND TWO OTHER OFFICERS
TO DETERMINE THE ORDER OF NAMES APPEARING ON THE BALLOT.
THE PRESIDENT SHALL COUNT THE BALLOTS AND ANNOUNCE
THE WINNERS. IN THE CASE OF A TIE, THERE WILL BE A
"RUN OFF" ELECTION IMMEDIATELY. OFFICERS SHALL BE
INSTALLED AT THE ELECTION MEETING. ABSENTEE BALLOTS
MAY BE OBTAINED FROM THE SECRETARY AND MUST BE RETURNED
NO LATER THAN ONE WEEK BEFORE THE ELECTION MEETING.
SECTION 5
— HOLDING MORE THAN ONE OFFICE
An
officer or director of the Midwest Pond and Koi Society
(MPKS) may also serve as an officer or director of another
pond and/or fish club excluding only the office of President
of the second organization while on the board of the
MPKS. He or she must abstain from voting on issues that
are deemed to be a conflict of interest with respect
to the MPKS and the second organization.
ARTICLE VIII
DUTIES OF
THE OFFICERS
SECTION I
— DUTIES OF THE PRESIDENT
THE PRESIDENT
SHALL PERFORM ALL DUTIES PREVIOUSLY SET FORTH HERE
AND PRESIDE AT ALL MEETINGS THAT HE OR SHE IS PRESENT
AT. THE PRESIDENT SHALL ALSO ACT AS CHIEF LIAISON
BETWEEN THIS SOCIETY AND ANY OTHER CLUB OR ORGANIZATION.
SECTION 2
— DUTIES OF VICE PRESIDENT
THE VICE PRESIDENT
SHALL ASSUME ALL DUTIES OF THE PRESIDENT IN THE ABSENCE
OF THE PRESIDENT OR AT THE REQUEST OF THE PRESIDENT.
SECTION 3
— DUTIES OF THE SECRETARY
The
office of recording secretary is responsible for the
minutes of the board meetings and
maintenance of the membership list. This officer will
work with the treasurer to facilitate
invoicing of dues and thorough maintenance of the membership
list. The recording
secretary will regularly share the membership list with
the corresponding secretary, other
board members, and those external entities who may need
to contact the membership.
The recording secretary, will co-chair a committee to
manage the club's voicemail and
hotel communications.
The office of communicating secretary is responsible
for monthly correspondence with
the membership. Working with the recording secretary
who will provide the most up to
date membership list, the communicating secretary is
responsible for emailing the
membership regarding upcoming events including monthly
meetings. The
communicating secretary is responsible for monthly post
cards. The communicating
secretary will co-chair a committee to manage the club's
voicemail and hotel
communications.
SECTION 4
— DUTIES OF THE TREASURER
THE TREASURER
SHALL COLLECT AND RECORD ALL MONIES DUE THE SOCIETY.
TO PREPARE AND PRESENT AT EVERY SCHEDULED MEETING
A TREASURER'S REPORT- TO PAY ALL PREDETERMINED ACCOUNTS
AS MAY BE AUTHORIZED BY A MAJORITY OF THE BOARD AND
TO PAY THOSE BILLS PRESENTED AND APPROVED AT MEETINGS.
TO PREPARE AND SUBMIT ALL REPORTS REQUIRED BY ANY
GOVERNMENTAL AGENCY.
SECTION 5
— DUTIES OF
EXECUTIVE COMMITTEE CHAIRPERSON
THIS PERSON
SHALL OVERSEE ALL COMMITTEES OF THE SOCIETY. THIS
PERSON WILL ALSO APPOINT ALL COMMITTEE CHAIRPEOPLE.
SECTION 6
DIRECTORS SHALL
HAVE A VOTE ON THE EXECUTIVE BOARD.
SECTION 7
ALL OFFICERS
SHALL BE RESPONSIBLE TO MAKE SURE THAT THE SOCIETY'S
ACTIVITIES ARE IN ACCORDANCE WITH THE PURPOSE OF THIS
SOCIETY.
ARTICLE IX
— APPROVAL AND AMENDMENTS
OF THE BY-LAWS
The
by-laws may be amended at any Society Meeting by a vote
in favor of the amendment changes in which two thirds
(2/3rds) of those attending the Society Meeting agree
to said changes. Said changes must be proposed at a
preceding meeting. Said changes shall be mailed to all
members at least 15 days prior to the Society Meeting
at which the amendment will be considered. The mailing
will be in the form of a notice within the next newsletter
of the Society.
ARTICLE X
— PROPERTY RIGHTS OF MEMBERS
ALL PROPERTY
OF THE SOCIETY IS IRREVOCABLY THE PROPERTY OF THE
SOCIETY AND IS DEDICATED TO USE FOR THE BETTERMENT
OF THE CLUB. IN THE EVENT THAT THE SOCIETY IS DISSOLVED
ALL MONIES AND PROPERTY SHALL BE DONATED TO A NOT
FOR PROFIT ORGANIZATION CHOSEN BY A MAJORITY OF THE
REMAINING MEMBERS OF THE SOCIETY AND UNDER NO CIRCUMSTANCE
SHALL ANY PROPERTY OR MONIES REVERT TO OR GO TO ANY
INDIVIDUAL OR CURRENT OR PAST MEMBER OF THIS SOCIETY.
NOR SHALL ANY PROPERTY OR MONIES BE USED FOR THE BETTERMENT
OF AN INDIVIDUAL MEMBER. THE SOCIETY MAY SELL OR DISPOSE
OF ANY CLUB PROPERTY BY APPROVAL OF THE BOARD.
ARTICLE XI
— PARLIAMENTARY PROCEDURES
SECTION 1
ROBERTS RULES
OF ORDER WILL GOVERN ALL MEETINGS WHEN NECESSARY.
SECTION 2
A QUORUM IS
REQUIRED TO HOLD GENERAL AND EXECUTIVE, AND COMMITTEE
MEETINGS- THE QUORUM FOR A GENERAL MEETING SHALL BE
30% OF THE GENERAL MEMBERSHIP. A QUORUM FOR AN EXECUTIVE
OR COMMITTEE MEETING SHALL BE 30% OF THE BOARD OR
COMMITTEE MEMBERS.
ARTICLE XII
— RULES OF THE SOCIETY
SECTION 1
UNAUTHORIZED
SALES, ADVERTISING, DISTRIBUTION, SOLICITATION BY
MEMBERS AT CLUB MEETINGS OR EVENTS IS PROHIBITED.
SECTION 2
UNAUTHORIZED
USE OF SOCIETY PROPERTY, FUNDS OR MEMBERSHIP LISTS
IS PROHIBITED.
SECTION 3
ALL IDEAS THAT
ARE DEVELOPED FOR THE SOCIETY BECOME THE SOLE PROPERTY
OF THE SOCIETY.
SECTION 4
BEHAVIOR THAT
IS IN VIOLATION OF THE RULES OF THIS SOCIETY OR THE
STATEMENT OF PURPOSE CAN LEAD TO EXPULSION FROM THIS
SOCIETY. FOR THIS TO HAPPEN IT HAS TO BE VOTED ON
BY THE MEMBERSHIP AND PASSED BY A MAJORITY.
SECTION 5
MEMBERSHIP
LIST SHALL BE COMPRISED OF THE NAMES OF ALL MEMBERS,
THEIR ADDRESSES AND PHONE NUMBERS. IF A MEMBER DOES
NOT WANT THEIR NAME, ADDRESS OR PHONE NUMBER TO APPEAR
ON THE MEMBERSHIP LIST, THE MEMBER MUST NOTIFY THE
SECRETARY IN WRITING. THE MEMBERSHIP LIST IS THE SOLE
PROPERTY OF THE SOCIETY AND ANY UNAUTHORIZED USE OR
SALE OF SAID LIST IS STRICTLY PROHIBITED. THE SOCIETY
HAS THE RIGHT TO SELL OR USE AS IT DEEMS FIT.
ARTICLE XIII
— DEFINITIONS AND MEANINGS
THE FOLLOWING
ARE THE DEFINITIONS AND MEANINGS AS PERTAINING TO
THIS DOCUMENT:
- SOCIETY — MIDWEST
POND AND KOI SOCIETY
- MEMBER IN GOOD STANDING
— ANY MEMBER THAT HAS PAID CURRENT DUES
- UNAUTHORIZED —
ANYTHING THAT HAS NOT BEEN APPROVED BY A MAJORITY
OF THE BOARD IN WRITING
- BOARD — REFERS
TO THE EXECUTIVE BOARD
- FAMILY MEMBERSHIP —
ALL FAMILY MEMBERS RESIDING IN THE SAME HOUSEHOLD
- BUSINESS OR CORPORATE
MEMBERSHIP — A MEMBERSHIP IN A BUSINESS OR
CORPORATE NAME. ONLY THE OWNER OR PRESIDENT WILL
HAVE THE RIGHTS OF A MEMBER.
Home
Midwest
Pond & Koi Society
P.O. Box 1251 • North Riverside, IL
60546 • 312–409–2081
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